Whether you have personal information about your customers and staff as well as confidential business proposals or sensitive legal documents You must ensure that they are secure. It is crucial to ensure that they are not accessible to anyone else than those who have been granted permission to view them. They should also be protected from being printed, copied or altered.
Ideally, you should utilize an organization system to manage documents to limit access to electronic documents. A reliable document management system should include audit trails and monitors that can identify suspicious activity. It also stops people from committing fraud by using firm passwords and usernames to gain access http://www.vdr-soft.net/what-is-a-ddq/ to private email accounts or other sensitive areas of the system. This will prevent them from copying your protected files to USB gadgets and distributing them to non-authorized locations.
If you wish to limit access to a specific document Click the Permissions icon. You will be able to choose from a list of access levels. For example, you could give Ranjit the authority to read documents, but not alter it. When you have done this the document will show with a message that it is rights-managed and that it requires permission to access it.
If you make a request for an enclosure or seal that allows access to the entire case where a file is located. If the court accepts your request, all documents within the case are kept confidential until you decide to open them.